AEI EPTA Meeting, 5-7 November 2012

Contacts: *protected email*, *protected email*

the AEI is very honoured to host the next EPTA meeting. Please find below the relevant information. More info about the program will follow.

Registration

To register, please follow the link to the doodle pool http://doodle.com/uarm56kqrynynzgv 5-7 November are for the meeting 8-9 November are extra days for people to stick around and promote collaborative work 5-6 evening slots(8PM-11PM) are for group dinners. Please tick if you are coming for dinner, so that we can make reservations well in advance(all considered restaurants support vegetarian/vegan needs, but drop us anemail if you have particular allergies or unusual requirements)

Venue

The meeting will take place at the AEI institute, Max Planck Campus, AmMuhlenberg 1, Golm (Potsdam) on November 5-7. As for our last gatheringin Birmingham, the meeting will run from Monday morning to Wednesdaylunchtime, but we will leave the possibility to stick around for the rest ofthe week to encourage working group discussions and collaborations (we areplenty of desk space at the Institute).

Transportation Please check our website to get all the relevant information about how to getthere from Potsdam and Berlin

http://www.aei.mpg.de/english/contemporaryIssues/home/index.php

(click on the link to Visitor Information on the left)

Accommodation

Our beloved favourite secretary, Ute, has made a block reservation at theMercure

http://www.mercure.com/gb/hotel-1582-mercure-hotel-potsdam-city/index.shtml

from 4 to 7 Nov for 20 rooms. It is close to Potsdam central train station,very convenient to reach the Institute. You will have to contact the hotel

directly with the code EPTA to get the special rate, which is 73 Euros fora single and 88 for a double, including breakfast buffet. If you prefer the

idyllic Golm countryside, we also told the Landhotel (this is literally 10min walk from the institute)

http://www.landhotel-potsdam.de/

that there might be some people who want to stay with them, same procedure as Mercure, code EPTA meeting, 59 Euros single, 87 Euros double room, including

breakfast. If you prefer the wild and hype Berlin environment, we also have special rates with the NH hotels in Potsdam and Berlin, for example: theNH Voltaire

http://www.nh-hotels.de/nh/de/hotels/deutschland/potsdam/nh-voltaire-potsdam.html

next to the Dutch Quarter, the NH Berlin Friedrichstrasse just next to Friedrichstrasse station

http://www.nh-hotels.com/nh/en/hotels/germany/berlin/nh-berlin-friedrichstrasse.html

the NH Kurfrstendamm

http://www.nh-hotels.de/nh/de/hotels/deutschland/berlin/nh-berlin-kurfuerstendamm.html

and the Steigenberger

http://www.steigenberger.com/en/Berlin/

near Zoo station. Prices for a single room including breakfast start there from 60,- Euros and are generally not more than 100 Euros per night, it depends.

If you want thespecial rates in the above mentioned NH hotels, you should contact Uteat *protected email* and give your travel

dates, she will make the booking for you. You are of course free to pick yourself any other accommodation.

Internet Access

The AEI provides free internet access to all its guests, all you need is toprovide a valid email address when you login to the AEI guest connection. SOC

The members of the SOC are: Gemma, Rutger, Andrea, Alberto S., Jason,Joris, and Patrick

Participants

• Cees Bassa (University of Manchester)

• Marta Burgay (INAF Cagliari Observatory)

• Nicolas Caballero (MPIfR Bonn)

• David Champion (MPIfR Bonn)

• Ismael Cognard (Nancay Observatory)

• Grevory Desvignes (Nancay Observatory) 2

• Paulo Freire (MPIfR Bonn)

• Jonathan Gair (IoA Cambridge)

• Jason Hessels (ASTRON/Uva)

• Gemma Janssen (University of Manchester)

• Michael Kramer (MPIfR Bonn)

• Antoine Lassus (Nancay Observatory)

• Patrick Lazarus (MPIfR Bonn)

• KJ Lee (AEI Hannover)

• Lindey Lentati (Cavendish Cambridge)

• Chiara Mingarelli (University of Birmingham)

• Delphine Perrodin (INAF Cagliari Observatory)

• Antoine Petiteau (APC – University of Paris 7)

• Andrea Possenti (INAF Cagliari Observatory)

• Pablo Rosado (AEI Hannover)

• Sotiris Sanidas (University of Manchester)

• Alberto Sesana (AEI Potsdam)

• Roy Smits (ASTRON)

• Stephen Taylor (IoA Cambridge)

• Gilles Theureau (Nancay Observatory)

• Caterina Tiburzi (INAF Cagliari Observatory)

• Rutger van Haasteren (AEI Hannover)

• Alberto Vecchio (University of Birmingham)

• Joris Verbiest (MPIfR Bonn)


Meeting schedule

Monday Nov 5th

• 9:30 – 10:00 : Welcome coffee

• 10:00 – 10:05 : Welcome + Announcements

• 10:05 – 10:10 : Overview of the EPTA (Michael)

• 10:10 – 10:25 : Overview of the IPTA + recap of relevant polices (Gilles)

• 10:25 – 11:00 : Introductions of guests (description of research, rele- vance to EPTA, expectations for the meeting)

• 11:00 – 11:15 : Timing Working Group (WG) update

• 11:15 – 11:30 : DB/Pipeline WG update

• 11:30 – 12:15 : Data Analysis WG update

• 12:15 – 12:30 : GW Sources WG update

• 12:30 – 14:00 : Lunch!

• 14:00 – 14:10 : Observing WG update

• 14:10 – 14:40 : LEAP WG update

• 14:40 – 15:45 : WG roundtable discussion – What would we like to have accomplished in 6 months?

• 15:45 – 16:15 : Coffee break

• 16:15 – 18:00 : Discussion – Assessment/assignment of EPTA projects (Any stagnant/unassigned projects from list in Amsterdam/Ringberg+ official IPTA projects?)

Tuesday Nov 6th

• 9:30 – 10:00 : Welcome coffee

• 10:00 – 12:30 : Panel discussion – EPTA Strategic planning and tactics (Jason, Cees, Gilles/Ben, Michael) (administrative aspects)

• 12:30 – 14:00 : Lunch!

• 14:00 – 15:45 : Panel discussion – EPTA Strategic planning and tactics (Rutger, Gilles/Michael/Ben, Gemma, David) (practical aspects) 4

• 15:45 – 16:15 : Coffee break

• 16:15 – 18:00 : Discussion – Organization of 2013 IPTA meeting in Thailand (Michael) (student week + science week)

Wednesday Nov 7th

• 9:30 – 10:00 : Welcome coffee

• 10:00 – 12:30 : WG roundtable discussion – What will we have accomplished in 6 months? (Take note of action items – basis for telecons?part of updates at next meeting?)

Notes about the meeting/schedule

The focus of the meeting is on practical matters and discussions. Not all of the discussions will be of interest to everyone. For this reason, Alberto will make arrangements for a second room to be available for peopleto work/collaborate during the second day. People should be encouraged toprepare notes, plots, or even a slide or two if it is of relevence to a dicussiontopic, even if they are not serving on the panel, or moderating. Please con-tact the panelists/moderator prior to the meeting. For the working groupupdates, please coordinate with other members of your working groups tohave a single coherent presentation (one file) to save time switching com-puters. Preferrably each working group should have a single presenter. Theworking group updates should begin with a slide listing the members ofthe group, and the group’s (one-sentence) mission statement. To facilitatethe organization of the working groups and their presentations please be intouch with the SOC members for the working groups you’re a part of:

Timing: Joris/Gemma

Observing: Andrea/Joris

Data Analysis: Rutger/Alberto

GW Sources: Alberto

DB/Pipeline: Jason/Patrick

LEAP: Gemma

The SOC has attached names to some presentations/discussions. If you feel you’ve been unjustly singled out, please contact us. We’re more than happy to calmly assure you that you’re the ideal candidate.